hot desking
Hot desking, has emerged in recent years as a highly cost effective way of sharing a desk/workstation between several people who use it at different times. Using a traditional paper or online diary to schedule hot desks has always proved problematic in large organisations – due to the huge number of variables involved such as number of desks versus the individuals’ requirements at each workstation.
Key considerations for scheduling hot desking:
* workforce size and structure
* shift patterns
* desk/workstation size
* seating within a specific department
* privacy required (office/open plan)
* docking stations/laptop connectors
* wifi access
* telephony equipment
* meeting or conference room requirements for when staff are onsite
* personal requirements of staff
connect2 is a real-time, web based system that manages all of these (and many more) all in one simple to use interface, which can be accessed via your website or intranet.
Benefits for your company
- ideal for managing office space for remote, flexi-time and shift workers
- cost efficiencies by maximised occupancy
- reduction in secretarial/reception staff time dealing with enquiries and reserving rooms manually
- no double bookings
- desks can be managed; part managed or completely self service depending on requirements
- complex and recurring bookings can be handled with ease
- all facilities which are ‘bookable’ become available in one interface (no switching between diaries)
- effective management of company resources and assets
- ability to manage multiple sites with unlimited desks, staff and resources*
- all bookings are confirmed via email – full audit trail
- very little system administrator involvement – outside of set-up
- fully integrate with your company website or intranet including branding
- customisable to your requirements
- multi lingual ability
- keeps an audit trail of bookings
- full support, training and upgrade options
- supports environmental strategies and is considered ‘green’ working practices
- create ‘team’ environments to replace ‘personal’ space
- reduction in office space required
- fair and equal access to company resources for all workers
Different roles and permissions can be applied to different levels of staff
*dependent on licence package purchased
Benefits for your staff
individuals’ home page records all ebookings (e.g. booking history; current bookings; future bookings)
able to self select a specific desk and whatever resources are required in one booking
easy to use – just click through a simple wizard structure
quick – an ebooking can take a matter of seconds to make
confirmation – each ebooking is confirmed by email, so no more double bookings or confusion over bookings
editable – staff can cancel and amend their bookings just as easily as they can create them
visibility – all staff can easily see when their colleagues are in or out of the office
Reporting/Statistics
connect2 contains a reporting suite as standard, that provides a clear audit trail of desk utilisation, bookings and user behaviour, enabling the company to best utilise resources, and budget accordingly.In addition, customised reports can be commissioned, to fulfil all specialised needs and requirements.
