room and venue bookings
Meeting rooms, recording studios, conference rooms, etc etc etc... Whatever type of room or venue and however many exist in your organisation, connect2 can manage them all for you!
Automating scheduling and administration processes, connect2 enables customers and staff to make and edit their own room bookings, with confirmation of their reservation to follow. As an online solution, connect2 allows bookings to be made 24 hours a day and at the convenience of the user.
With advanced functionality and the ability to customise the solution, why not use connect2 to additionally hire out your rooms for exhibitions and conferences?
Here are the benefits in using connect2 for your rooms and venues…
| features | benefits |
|---|
| instant access to availability | |
- Add all your rooms and venues to connect2 and the availability of each can instantly be seen through a colour coded calendar
- Enable customers and staff to make and edit their own room bookings
- Equipment can be added to a room booking e.g extra chairs/tables
| - Eliminates the need for staff involvement in the booking process for customers
- Makes the booking process quick and easy
- Ensures that double bookings never occur
|
| description fields | |
- Using customisable fields, add all the details you need to your room/venue description. For example, add location, photo and seating area size to ensure that smaller meetings take place in smaller rooms
| - Provides users with all the information they need about each room, eliminating the need to enquire further
- Contributes to an enhanced searching facility
|
| recurring bookings | |
- Use the recurring booking functionality to quickly make a booking that occurs on more than one occasion. For example, if there is a training session that takes place every Tuesday, your staff can book out a training room for every week in just one booking
| - Speeds up room bookings and makes it much more convenient than completing each booking individually
- Ensures that reservations are made in advance to guarantee availability
|
| assigning spaces | |
- For large areas that are multi-purpose spaces and can be partitioned, connect2 can dynamically manage this space to ensure it is used to its optimum. For example, a large meeting room may be divided into 3 spaces to allow for 3 meetings to take place
| - This process is automated, eliminating the need for manual administration
- Ensures that the facilities you offer are maximised where possible
|
| grouping facility | |
- This feature allows you to group similar rooms together
- This enables connect2 to automatically assign a room according to the booking
- Alternatively, you can choose to allow individual (or all) users to select a specific room to their preference
| - Automatically assigns rooms according to schedules, e.g. room 2 will not be assigned until all free sessions for room 1 have been booked
- Enhances the searching facility by offering a useful set of search results for groups of rooms
- Flexibility to choose who is able to make bookings for specific rooms
|
| rules and permissions | |
- Through roles and permissions, control who has access to view, add, edit and delete a room booking
- Enable specific rooms to only be allocated to certain groups of citizens or members of staff
| - Ensures that the right people have admission to specific information
- Ensures that specific rooms are used appropriately, for example, a board room can only be booked by Heads of Department
|
| multiple resources option | |
- Add the multiple resource booking function from the checkout module to add resources to your room booking, for example a laptop or catering service
| - Enhances functionality to make the set up of meetings quicker and more convenient
- Ensures that resources are added to the meeting through one booking
|
| events option | |
- Add the events module to combine your rooms/venues with your events, for example a book signing may take place in the main event hall
| - Enhances functionality to make the booking process more convenient
- Ensures that your set up is as efficient as possible
|
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Some of the other ways you may use connect2:
